Summer Camp FAQ's
Summer camp registration officially opens on February 1st. Around this time the Summer Camp brochure is mailed out which includes a registration form. An Early Bird discount is available to registrations that arrive before May 1. Registrations are still accepted throughout the summer for upcoming programs.
Registrations are accepted online and through the mail. A $100 deposit is required for each initial registration. When the registration and deposit are received, you will be sent an e-mail (or mailing if no e-mail address is provided) with all of the information and paperwork that is needed prior to your camper arriving at camp.
Financial Assistance is available for campers who cannot afford to pay the entire camp fee. Please contact a Lutheran Pastor or Lutherlyn for an application. We are committed to offering a Christ-centered community that nurtures our camper’s growth in their faith. Lutherlyn promises never to turn a child away from the opportunity to grow stronger in their faith because of financial circumstances.
Campers live in cabins with trained counselors and support staff. Junior and Junior High programs will have no more than 8 campers in each cabin. Senior High will have no more than 10 campers per cabin. Take a tour of our cabins and facilities to see where they will be living for the week.
We have a wide variety of programs available. Classic Camp is available most weeks of the summer and a number of specialty camps are offered different weeks throughout the summer. Visit the Summer Programs page to learn more about each program.
Overnight programs are available for campers entering 2nd grade in the fall through recent high school graduates. Our half-week program, Young Folks, is for campers entering grades 2-3. “Juniors” will enter grades 4-6 in the fall. “Jr. Highs” will enter grades 7-9. “Sr. Highs” will enter grades 10-12 or just graduated.
The Lutherlyn staff consists of 60 dedicated people specially trained (including First Aid and CPR) to ensure a safe and enjoyable ADVENTURE IN FAITH! All summer staff participate in a 13-day intense training program to prepare them in the two weeks before campers arrive. A registered nurse, certified water-safety instructor, and lifeguards are in attendance at camp all summer long to provide for the health and safety of each camper. A criminal background check and check of the National Sex Offender Registry is completed for every staff member and volunteer. Our staff is led by Deacon Debra Roberts, Executive Director.
BEFORE YOU GET HERE
A “what to bring” form will be included in the mailing after initial registration. Some specialty programs have a specific list that you will receive in the same mailing. If you lost your form, you can find new ones at our Downloads & Publications page.
The copy of insurance card, health history form, parent profile, and food service information form must be mailed to:
**Important Note: check to make sure your envelope does not require extra postage
or scanned and e-mailed to email@example.com.
You may mail a check to pay your remaining summer camp balance and make a store account deposit with your paperwork or you may make an online summer camp payment.
Our Downloads & Publications page has all current and available forms you will need to complete your registration.
A new health history forms and insurance card copy must be completed and submitted every year. Forms from previous years are required to be filed away and cannot be transferred from one year to the next.
We are dedicated to making every accommodation necessary for campers with food allergies and intolerances. Vegetarian meals are also available upon request. In order to properly prepare for a camper with special dietary concerns it is necessary to submit a food service information form with the registration paperwork. Children with no dietary concerns do not need a food service information form.
Campers are not able to carry cash on them during the week. Children use their store account to purchase drink and snack items at our camp store and crafts at our craft cabin. Rocketry campers are encouraged to have a little more store account money in case they wish to purchase additional rocket kits throughout the week. Campers are discouraged from buying clothing items until closer to the end of the week or when the store is open during pick-up time so they do not spend their whole account on a shirt. A $20-30 deposit is the normal recommended amount. Any leftover money on each store account will be returned to the camper in an envelope at the last meal before pick-up.
Sunday Check-In is from 2:30pm-4:00pm. Everyone will start the check-in process at the Health Hut. If you have medications and the medication form, please take them with you to the health hut. EVEN IF YOU DO NOT HAVE MEDICATIONS, EVERY CAMPER MUST CHECK-IN AT THE HEALTH HUT FIRST WITH A PARENT/GUARDIAN OR THE ADULT THAT BROUGHT THE CAMPER TO CAMP. After checking in at the Health Hut, head over to the LUTHERLYN banner in front of the Stewart Center (right across from the Health Hut). If all of your paperwork is already turned in and your balance is paid, the staff there will give you your cabin assignment. If you owe any paperwork or payments, they will direct you to the registrar on the porch of the office. After receiving your cabin assigment you can drive to the closest parking area near the cabin (see map) and move your camper in for a GREAT week of LIFE-CHANGING ADVENTURES IN FAITH!
Express Check-In is only available if you have a complete registration (for each camper). In order for your registration to be complete, Lutherlyn must have the following:
-Copy of Insurance Card
-Health History Form
-Registration balance paid in full
-Store Account deposit
-Food Service Information Form (optional – for campers with dietary restrictions)
If your registration is complete, you will receive your cabin assignment after checking in at the Health Hut in front of the office/store during Sunday Check-In. All incomplete registrations will be directed to the registrar to complete registration and receive cabin assignments.
**Important Note: It is necessary that we receive your complete registration at least a week before your camper week. Registration information and payments received after the Wednesday before you come to camp may not be processed in time to qualify for Express Check-In.
Actual cabin assignments are not made until late in the week preceding your arrival. Cabin assignments are not given out prior to the campers’ arrival on Sunday.
Early Camper Pick-Up Forms are available at the dining hall porch at Sunday check-in or can be printed, in advance, from the downloads section of the web site. This form is used if you need to pick-up your child early. We discourage early pick-ups - the closing Affirmation Worship Service on Friday evening is a very special time for a cabin group.
Parent Permission forms are available at the dining hall porch at Sunday check-in or on the downloads page of the website.
WHILE AT CAMP
Campers eat three full meals a day. Meals are served buffet-style. Fresh fruit and WOW Butter (peanut free alternative) & jelly are available at every meal. A salad bar is available during lunch and dinner. Each day campers also have an evening snack time and an afternoon store time.
The medication form will be sent to parents with the initial registration packet. Medications should come to camp in a gallon size zip lock bag, in the original bottles, with the medication form in the bag. At check-in each family will meet with a camp nurse to turn in medications and review the instructions for the week. Medications are dispersed throughout the week by our camp nurse(s). Our camp nurses are licensed registered nurses and are on-site all week long.
Any remaining money on a campers store account will be given back to them in a small envelope at the last meal before going home.
We know that some parents find it difficult to go a whole week without talking with their child. However, Lutherlyn adheres to a strict “no cell phone” policy. Some important reasons include:
• The safety of your child is our first concern. When campers are able to make phone calls from camp, it creates a potential for “unexpected visitors.”
• Camp is an opportunity for campers to “live in the moment” in an “intentional Christian community” in a “place apart.” The distraction of phone contact dilutes the experience rather than enhancing it.
• Along with growth in faith, the camp experience is intended to help kids become independent, to build social skills, emotional resilience, and, in a place committed to their success and well-being, to stand on their own. They simply do better and grow more, when they are allowed to do that on their own.
Please help us enforce this policy. Please DO NOT allow your child to bring a cell phone to camp!
You can send an online message by visiting www.lutherlyn.com/message. Campers will not be able to reply but your message will be printed and distributed with the mail at lunch. You may also write letters and mail them to: PO Box 355, Prospect, PA 16052. Please include their cabin name on the envelope as well.
Campers have the opportunity to write letters after lunch each day. Stamps and postcards are available from the camp store or you can send some with your child. We assure you that if anything comes up during the week concerning your child, we will call you.
Photos will be added to our password protected photo site daily so you can see how much fun we are having at camp! Photo Site: www.lutherlyn.shutterfly.com Password: adventure
Campers will be ready to leave Lutherlyn by 8:00pm on Friday evening. Families are invited to closing worship at 6:30 in the Amphitheater. Horse Camp, Arts Camp, and Musical Theater Camp will perform for families/guests at 5:45 on Friday evening. The camp store will be open from 5:45-8:30pm.
Come experience Life-Changing Adventures in Faith during a week of fun at summer camp. Choose from a variety of traditional and specialty programs. We have a camp for you!
Lutherlyn is hosting a variety of weekend retreats and one-day events throughout this fall, winter and spring. There is something for every interest, age, and family size. See what is coming up next!